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Copying, printing and scanning

If you would like to hand out copies or prints, make printed compendia or scan material for your students, then the rules that apply are dependent on the original material type.

Printed books - printed journals and newspapers - freely accessible web pages

If the original is a printed book, an article from a printed journal or newspaper, or material from a freely accessible web page, then Aarhus University's Copydan agreement (Copydan Writing) applies. You are permitted to copy, print or scan:

  • Up to 20% of any single item (providing this does not exceed 50 pages), per student per semester. 

  • With journals and newspapers the 20% is calculated from the total number of pages from that year. 

Examples of how much you are allowed to copy, print, scan or upload



Web pages

From a book of 125 pages you are permitted to copy or scan 20%, which would correspond to 25 standard pages. 

From a book of 312 pages you are permitted to copy or scan the maximum of 50 pages.

The journal Juristen from 1997. The total number of pages from that year comes to 475 pages.

You are permitted to scan a maximum of 50 pages. 

With webpages the 20% is calculated from the total number of webpages on the website.

This might be difficult to determine, but as a rule of thumb, you may print or upload the equivalent to 50 printed pages. 

NB: With regard to scanned material the rule is that it may only be shared via a password-protected network such as Brightspace. 

If you would like to copy or scan an article or a chapter from a book that exceeds the limit of 20% (max. 50 pages) you must obtain permission directly from the rights holder and/or the publisher. You could contact Copydan Writing first as they can often help you obtain this consent. 

Newspaper databases, e-books and e-journals

If the original is an electronic newspaper article from one of AU Library’s newspaper databases (for instance Mediestream or Informedia), an e-book, or an article from one of AU Library's e-journals, the rules regarding material from the internet apply.

Older works 

If all authors (and translators) of the work have been dead for more than 70 years the copyright protection has expired and you are permitted to use the text without page limitations. 

Remember to quote the source

Copied, printed and scanned files must always contain information about the source: Title, author, publisher, and year. 

Moreover, a printed compendium must always include a list of references.