Video

When using video clips in lectures, you need to be aware of both the Copyright Act, the Personal Data Act and the terms and conditions that apply to the video service that you are using.

Videos made by others

If you show, embed or link to videos made by others, you must ensure:

  • that the content of the video is legal
  • that the creator has authorized the publication and free use of the video
  • that it is permitted to embed the video according to the terms of the platform that you are linking to (as is the case, for example, on YouTube).

Whichever method you use, you must always remember to indicate the source.

Your own videos

If you wish to publish a video you have produced yourself, you need to be aware of both the Personal Data Act and the Copyright Act:

  • The Personal Data Act applies when it is possible to recognize persons based on the information provided in the material. Thus, images, videos, voice recordings or any other form of personal data, require the consent of the person involved before you can make them available on the Internet or use them in other contexts.
  • If you have made a recording of a teaching situation, then any student who has actively participated in the video with a contribution must give their permission before you can publish it.
  • Some video recordings demand so-called informed consent (e.g. recordings of patients): in such cases you must give those appearing in the video comprehensive information on how the video will be used (and you cannot subsequently use the video in other contexts than those for which consent has been granted).
  • Recordings of children require parental consent.

The safest method of obtaining consent would be to have it in writing. But written consents can also be withdrawn. In such cases, you must remove the video from the platform on which it has been uploaded.

  • The Copyright Act applies if you use other people's images, text, speech, music or other materials within the video. These require separate, individual permissions.

Recordings of your lectures - your rights

If the university wishes to record and publish your lectures, then it requires your consent if it is not already clearly included in your employment contract. You are protected by both the Personal Data Act (you are the subject of the recording) and the Copyright Act (your teaching itself is a copyrightable work). If you have given your consent, but later change your mind, then you are well within your rights to withdraw consent and ask the university to remove the footage.

Publishing channels

When you publish via video services such as YouTube and Vimeo, you need to be aware that you are typically expected to have obtained all the necessary permissions regarding content. At the same time, you waive certain rights when you publish on these platforms. Therefore, please read the terms and conditions carefully before using such services.

However, if you use Aarhus University's video management system Kaltura, you retain all rights, as well as acquiring a number of other copyright advantages:

  • You are permitted to use text or images that are covered by either the Copydan agreements or AU Library's licence agreements in your video when you share it via Blackboard, since Blackboard is a closed forum.
  • You retain full copyright to your material and decide for yourself the extent to which others can use, redistribute or modify it.
  • Kaltura is integrated into Blackboard, which gives you full control of who you want to grant access to the material. You, thereby, have the ability to share the material with a limited group.
  • If you publish videos in which other people have participated, then you have the possibility via Kaltura to keep any written consents from participants together with the video material to which the consent relates.

Read how to use Kaltura in connection with Blackboard (pdf in Danish)

What is copyright?

Copyright protects the creators of texts, music, images, websites, television broadcasts, databases, etc. The vast majority of works are protected by copyright. The copyright represents a balance between creator and user. One should therefore be aware of one’s own copyright, as well as respecting the rights of others. Developments in the digital world have brought an increased focus on copyright, this also applies to the use of copyrighted material within universities.

Copyright law

What is Copydan?

Copydan is an association that manages the copyright of a range of rights holders. This management of rights consists of the collection and redistribution of remuneration in connection with copyrights held under licensing agreements. Read more at www.copydan.dk

Framework agreements

Framework Agreement of 1 January, 2017, between Aarhus University and Copydan, on the reproduction of copyrighted material.

(Agreement on scanning and storage possibilities, as well as rights when producing course packs)

Agreement of 16 May, 2012 between Aarhus University and Copydan Visual concerning the use of images at Aarhus University.

(Agreement on the lawful use of individual printed and digital pictures in teaching materials)

Copydan Visual has a brief description of the agreement (in danish).