Copying, printing and scanning

If you would like to hand out copies or prints, make printed compendia or scan material for your students, then the rules that apply are dependant on the original material type.

Printed books - printed journals - freely accessible web pages

If the original is a printed book, an article from a printed journal or material from a freely accessible web page, then Aarhus University's Copydan agreement (Copydan Writing) applies.

You are permitted to copy, print or scan:

  • Up to 20 % of any single item (providing this does not exceed 50 pages), per student per semester.

Example:
From a book of 125 pages you are permitted to copy or scan 20%, which would correspond to 25 standard pages.
From a book of 312 pages you are permitted to copy or scan the maximum of 50 pages. 

With journals, the 20% is calculated from the total number of pages from that year.

Example:
The journal Juristen from 1997. The total number of pages from that year comes to 475 pages. You are permitted to scan a maximum of 50 pages.

With webpages, the 20 % is calculated from the total number of webpages on the website. This might be difficult to determine, but as a rule of thumb, you may print or upload the equivalent to 50 printed pages.

NB: With regard to scanned material, the rule is that it may only be shared via a password-protected network, such as Blackboard.

If you would like to copy or scan an article or a chapter from a book, exceeding the limit of 20% (max. 50 pages), then you must obtain permission directly from the rights holder and/or the publisher. You could contact Copydan Writing first, as they can often help you obtain this consent. 

E-books and e-journals

If the original is an e-book or an article from one of AU Library's e-journals, then you are not, as a general rule, permitted to copy or print it for your students. Some journals' license agreements do, however, allow you to incorporate articles  into printed compendia and/or upload them to Blackboard. You have the possibility to check the rules by yourself by looking the article up on library.au.dk. See the guide: How to check for license information.

Older works

If all authors (and translators) of the work have been dead for more than 70 years, then the copyright protection have expired and you are permitted to use the text without page limitations.

Remember to quote the source

Copied, printed and scanned files must always contain information about the source: Title, author, publisher, and year.

Moreover, a printed compendium must always include a list of references.

What is copyright?

Copyright protects the creators of texts, music, images, websites, television broadcasts, databases, etc. The vast majority of works are protected by copyright. The copyright represents a balance between creator and user. One should therefore be aware of one’s own copyright, as well as respecting the rights of others. Developments in the digital world have brought an increased focus on copyright, this also applies to the use of copyrighted material within universities.

Copyright law

What is Copydan?

Copydan is an association that manages the copyright of a range of rights holders. This management of rights consists of the collection and redistribution of remuneration in connection with copyrights held under licensing agreements. Read more at www.copydan.dk

Framework agreements

Framework Agreement of 1 January, 2017, between Aarhus University and Copydan, on the reproduction of copyrighted material.

(Agreement on scanning and storage possibilities, as well as rights when producing course packs)

Agreement of 16 May, 2012 between Aarhus University and Copydan Visual concerning the use of images at Aarhus University.

(Agreement on the lawful use of individual printed and digital pictures in teaching materials)

Copydan Visual has a brief description of the agreement (in danish).